Wednesday October 18 , 2017
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Capital Project Manager

GENERAL PURPOSE 

Under general direction, organizes and coordinates multiple small to large-sized capital improvement and maintenance and repair projects of a moderately complex nature, from conceptual initiation through construction closeout; supervises architectural review and inspections; performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is the mid-level management position in the professional Capital Project Manager series. It is distinguished from Program Manager in that the latter is a senior management level position responsible for large and highly complex projects and programs requiring significantly greater knowledge and experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibili­ties, duties and skills required of personnel so classified.

1. Plans and manages all aspects of project design, development, and construction including technical research and analysis, project funding, budgeting and cost analyses, scheduling, project performance metrics and results; obtains projects regulatory approvals and permits; ensures assigned project compliance with federal, state and local laws, regulations, and policies; coordinates project designs, development and construction with regional, state, or federal jurisdictions including Federal Aviation Administration (FAA), special-interest groups, other stakeholders, and the public.

2. Prepares requests for proposals for services; may participate in the consultant selection process; negotiates contracts; plans and directs the work of staff and consultants; reviews reports and specifi­cations; monitors and recommends payments to project contractors; monitors and enforces all contractual terms and requirements.

3. Prepares and delivers presentations before interested groups, various commissions, and the governing board; develops reports, correspondence and other documents regarding; works with staff to resolve project issues; maintains project record; forecasts projects status.

In addition to the example of duties listed above, employees in this classification also perform the following duties:

1. Provides leadership and works with staff to create a high performance, service-oriented work environment; plans, directs and evaluates the performance of assigned staff; establishes performance requirements and personal development targets; monitors employees performance and provides coaching for performance improvement and development; recommends merit increases and other rewards to recognize performance; recommends disciplinary action, up to and including termination, to address performance deficiencies.

2. Performs architectural reviews of tenant/subtenant projects and other projects; conducts meetings with internal and external contacts; performs site inspections to gather information; evaluates concept, preliminary design, working drawings, structural calculations, specifications, mechanical and electrical plans, schedules, cost estimates, landscape and hardscape design; ensures projects' compliance with CEQA, Authority Coastal Development Permit guidelines, building codes, ADA/Title 24 guidelines, other laws and regulations; ensures projects' adherence to Authority Master Plan, architectural, environmental, engineering requirements; identifies projects' potential or non-compliance or design issues; formulates design options and recommends resolution.

3. Performs closeout activities of tenant project review and communicates review outcomes; composes and presents architectural reviews, reports, project approval, permitting finding and recommendation; reviews staff reports; develops staff reports, board memos, documents, records and correspondence; makes board presentations on projects; completes approval letters and conditions of approval to which tenant must adhere; conducts or manages leasehold architectural inspections on facilities to verify compliance with guidelines and laws; distributes non-compliance directives to tenants and Facilities Maintenance Department for resolution.

4. Develops and administers design service contracts; drafts RFP, RFQ and consultant agreements; leads consultant selection process and negotiates of fees; directs and monitors work of design consultants; reviews invoices and identifies discrepancies; provides architectural expertise to staff, tenants, and contractors; monitors work during construction for conformance with architectural plans and specifications; reviews and approves submittals, change order requests and change orders; attends project close-out meetings and provides feedback upon project completion.

5. Leads and/or participates in project design teams; works project review with departments; makes presentations to the board, staff, and committees; participates in project meetings; drafts architectural drawings and exhibits; completes design studies with exhibits; develops and recommends revisions to procedures; keeps abreast and provides staff training on tends in architecture; performs other duties as requested.

MINIMUM QUALIFICATIONS

Knowledge of:

1. Public works project management principles, processes, systems and techniques, AIA standards, and FAA Advisory Circulars; architecture and design principles and methods, aesthetic and functional factors, airport facilities planning and design principles, practices.

2. Building and facilities construction methods and commonly used materials.

3. Project management methods and practices for planning, budgeting, scheduling, monitoring perform­ance and evaluating results.

4. Practices of civil engineering, and/or architectural infrastructure design and construction in conjunction with FAA rules and regulations.

5. Federal (FAA), state and local laws, codes, and regulations regarding public works construction.

6. Trends, approaches, and problem-solving techniques used in construction, engineering, inspec­tion, and compliance processes.

7. Modern methods of construction and structural design concepts.

8. Techniques, equipment, and materials used in public works construction.

9. Information technology and project management software applications and practices applicable to functional responsibilities.

10. Understanding of principles of performance and productivity measurements including "S" curves, earned value, or similar capital project performance metric.

11. Methods and techniques of community involvement, decision-making processes, and group processes.

12. Principles and practices of team leadership and coaching.

Ability to:

1. Deal with client on highest level.

2. Work as a team member.

3. Politically inclined.

4. Plan, organize, assign, coordinate, review, and evaluate the work of professional, technical, consultant, and administrative support staff.

5. Prepare, administer, and monitor project budgets and schedules, and forecast budgetary and schedule requirements.

6. Develop persuasive oral presentations of ideas and recommendations.

7. Interpret and apply complex rules, regulations, laws, and ordinances.

8. Provided assistance on all aspects of assigned projects.

9. Analyze technical design engineering, construction engineering, and surveying problems.

10. Evaluate alternative project approaches and adopt effective solutions.

11. Prepare accurate and detailed written material including staff and administrative reports.

12. Analyze policies, proposed code amendments and changes to established programs and policies.

13. Exercise sound, independent judgment and initiative within established guidelines.

14. Establish and maintain effective working relationships with a diverse workforce.

15. Interact effectively to problem-solve and partner with internal and outside agencies and contrac­tors.

Capital Project Manager Option

EDUCATION, TRAINING AND EXPERIENCE:

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a four-year college or university with a major in construction management, civil engineering, public adminis­tration or a related field; and eight years of professional/technical experi­ence coordinating, planning and managing large scale public works projects; or an equivalent combination of training and experience.

LICENSES; CERTIFICATES; SPECIAL REQUIREMENTS:

A California Class C driver's license and the ability to maintain insurability under the Authority's vehicle insurance policy.

State of California Civil Engineer/Professional Engineer license required.

EDUCATION, TRAINING AND EXPERIENCE:

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from an accredited four-year college or university with a major in architecture or a closely related field; and at least ten years of progressively responsible experience in a public agency or consulting organization focused on architectural review and design or construction of capital or tenant improvement projects, at least six of which were in a management of architectural project capacity.

LICENSES; CERTIFICATES; SPECIAL REQUIREMENTS:

A valid Class-C California driver's license and ability to maintain insurability under the Authority's Vehicle Insurance Policy.

Current registration as a Professional Architect with the California Architects Board or the ability to obtain the license within one year of employment.

PHYSICAL AND MENTAL DEMANDS

Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability, and the ability of the hiring department to accommodate the limitation.

■ To guide and/or give oral or written instructions

■ To make decisions in accordance with established procedures and policies

■ Not essential to job function

Verbal Abilities:

■ Understand meanings of words and ideas associated with them effectively

■ To comprehend language and relationships between words

■ To understand meanings of whole sentences and paragraphs

■ To present information and/or ideas clearly

■ To communicate by talking with others in person or by telephone

■ Not essential to job function

Numerical:

■ Ability to mentally perform accurate basic calculations

■ Ability to perform accurate calculations aided by a calculator or adding machine

Not essential to job function

 

If you feel you have the knowledge, experience and qualifications to excel in this position, please submit your resume here and follow-up at (858) 366-3758.